Web-Conference Instruction

Instructions for the Presenters:

  • Enter the presentation room in Zoom at least 10 minutes before the start of the session.
  • Presenters should set your display name in Zoom to Number_Name. [Example] 1A1-1_T Wada
  • The chair will introduce you when it is your turn to present. When this happens, unmute your microphone, turn on your camera, share your presentation materials, and begin your presentation.
  • The presentation time is 20 minutes per presentation (15 minutes of presentation and 5 minutes of Q&A). Note that this will not apply if specially instructed by the organizer.
  • After the Q&A has finished, unshare your presentation material, mute your microphone, and turn off your camera.
  • The presentation order will not be changed, even if you have connection problems.

Instructions for the Session Chair:

  • Enter the presentation room in Zoom at least 10 minutes before the start of the session.
  • Set your display name in Zoom to SessionNumber-Chair_Name. [Example] 1A1-Chair_H Okajima
  • Before the session starts, check the presenters in the participants list, and call a presenter if needed (such as if the display name of the presenter is not correct).
  • Even if a presenter is absent or is having connection problems, proceed according to the schedule without changing the presentation order or changing the presentation times.
  • Once the session start time has arrived, start the session. Presenters will use their introduction by the chair as a signal for starting their presentation. The presentation time is 20 minutes per presentation (15 minutes of presentation and 5 minutes of Q&A). Refer to the timer displayed by the time keeper.
  • During the Q&A, audience members who have a question will raise their hand using the raise hand function of Zoom. Name an audience member who has their hand raised in the participant list, and instruct them to turn on their microphone and camera.
  • Once the designated presentation time has elapsed, end the Q&A and switch to the next presenter.

Instructions for the Participants:

  • You can enter the presentation room in Zoom from 20 minutes before the start of the session.
  • When entering the room, mute your microphone and turn off your camera.
  • Audience members should set your display name in Zoom to Audience_Name. [Example] Audience_T Wada
  • It is recommended that you select the “Hide Non-video Participants” check box (This makes it easier to see the chair, timer, presenters, and people asking questions).
  • To ask a question during the regular session, raise your hand using the “Raise Hand” button at the bottom right edge when the Zoom participant list is displayed. When named by the chair, unmute your microphone, turn on your camera, and begin asking your question. Once you have finished asking your question, lower your hand, mute your microphone, and turn off your camera.